Current Documents
School Governance Council Meeting Documents
Each meeting of the School Governance Council typically generates three public documents: an agenda; a brief summary of action items that occurred during the meeting; and a detailed set of meeting minutes. We will display these documents on our website for the current school year, along with those from the previous year. If you need to view older documents, please contact our School Governance & Flexibility Department at schoolgovernance@fultonschools.org.
2025-26 SGC Meeting Documents
August
Agenda
School Governance Council August 2025 Meeting Agenda
School: Haynes Bridge Middle School
Date: August 26, 2025
Time: 4:30 p.m.
Location: Virtual
TEAMS Link: Join the meeting now
SGC Members: Louis Erste (Chair), Parent/Guardian | Katherine Koetter (Vice-Chair), Parent/Guardian | Loren Akin (Parent/Guardian | Reham Beshr, Appointed Staff | Iliriana Domi, Teacher | Jone Cross, Community Member | ________, Community Member | Kimberly Lipscomb, Teacher | Lane Foster, Teacher | Lauren Malekebu, HBMS Principal, Ex Officio
4:30 p.m. Call to Order (Principal)
4:32 p.m. Action Item Approve Agenda (Principal)
4:34 p.m. Action Item Approve May 6, 2025 Meeting Minutes (Principal)
4:36 p.m. Discussion Item Welcome and Member Introductions (All Members)
4:40 p.m. Action Item Approve Nominated Community Member (Principal)
4:43 p.m. Action Item Elect New Officers (Chair, Vice Chair,
Parliamentarian) (Principal, Chair)
4:50 p.m. Action Item Staff Standing Committees (Budget and Finance,
Outreach and Communication, Principal Selection) (Chair)
4:55 p.m. Action Item Select Representative for Superintendent’s
Parent/Community Advisory Council (Chair)
5:00 p.m. Action Item Select two (2) Cross Council Representatives (Chair)
5:05 p.m. Action Item Determine Meeting Schedule for SY25-26 (Parliamentarian)
5:10 p.m. Discussion Item Strategic Planning (see notes on page 3) (Principal)
5:15 p.m. Information Item Principal’s Update (Principal)
· Potential School Staffing Changes
· Shifts in District Policy or School Practices
· Charter Funds
· Upcoming School Events
· Training Requirements for All Members
5:20 p.m. Action Item Charter Funds (Chair)
· Delta Math ($1700)
· Supply Room that SGC developed last year
5:25 p.m. Discussion Item Draft September Meeting Agenda (All Members)
5:30 p.m. Action Item Meeting Adjournment (Chair)
Meeting Norms: Silence phones, be respectful of others’ opinions, work for the good of all students
Notes and Reminders
Below are some tips and additional details about the items listed on the first page of this document.
* Setting the date, time, and location of your meeting: It is a great idea to set your meeting schedule for the entire fall semester (if not the entire year) at your first meeting. Get this information posted at your school and on your SGC website and you will have already covered many requirements of the Open Records and Meetings Laws. It is important that SGC meetings are scheduled outside of school hours so that staff members can attend if they would like to do so. If your meetings will be held virtually, make sure to include a link so that members of the public are able to view the meeting on-line.
* Action items: All action items require a motion, a second and a vote (even seemingly simple things like the agenda and meeting minutes need to be voted on). Remember that principals and student members are not voting members, so even if they are designated as an owner of an action item, the voting members of the council will be responsible for motioning, seconding and voting on the item.
* Discussion items: These are agenda items that solicit feedback from council members. They do not require a vote.
* Informational items: It is common for councils to receive updates throughout the school year related to the day-to-day management of the school or district happenings. Informational items are usually meant to keep the council up to date on important topics even if they do not fall under the purview of the council. These items do not require a vote.
* Running the first meeting: Note that in this agenda the principal runs most of the meeting until the point at which officers are elected and the newly elected chair takes the lead. This is a great practice as there will not technically be a standing chair at the beginning of the first meeting of the year. (Note: if the previous chair is still sitting on the council, they are welcome to run the beginning of year meeting until a new chair is elected)
* Staffing your committees: Remember that all SGC members should be a part of at least one committee. The Budget and Finance Committee and the Communications and Outreach Committee require a Chair (any voting SGC member), the principal, three voting SGC members and can have up to three additional SGC or external members. Also, every school needs a Principal Selection Committee regardless of whether they believe that their principal position might become vacant. This committee is comprised of the SGC Chair and three additional voting SGC members.
* Nominating a representative for the Superintendent’s Parent/Community Advisory Council: All schools are asked to select a representative to serve on the Superintendent’s Parent/Community Advisory Council. This group meets monthly with the superintendent to provide feedback and receive updates on important issues affecting FCS schools and local communities. Meeting dates/times/locations will be sent out to representatives prior to the first advisory council meeting. If a representative is unable to attend a meeting, another member of the council can attend in their place.
* Drafting your next meeting agenda: It is a best practice to draft an agenda for your next meeting at the end of each meeting to help your council plan its upcoming work. If unforeseen events require a council to modify the agenda, the council can simply edit the agenda and vote to approve the modified agenda at the beginning of the next council meeting.
Strategic Planning (August)
As we embark on a new academic year, we are committed to empowering your council to play a pivotal role in shaping our school's future through strategic planning. To ensure your success, we will provide regular updates, resources, and support.
We understand the importance of initial organizational tasks for your council. However, we recommend you dedicate a portion of your first meeting to initiating discussions about your school's Strategic Action Plan as they will be due for submission on September 30th.
Building upon the groundwork laid by our school leadership, we recommend focusing your August meeting on the following:
- Clarifying the principal’s vision and goals for the upcoming year.
- Identifying key lessons learned from the previous school year.
- Understanding the expectations outlined by your school's zone leader.
- Brainstorming specific ways your council can contribute to the development and implementation of the Strategic Action Plan.
Your insights and contributions are essential to creating an exceptional learning environment for our students. We look forward to a collaborative and productive year.
SGC Council Development Opportunities:
Reminder that all members must complete SGC Essential Training via Canvas and council officers are encouraged to attend in person Officer Training. See the Training Sessions tab of the Charter System website for more information.
Summary
Summary of Action
Haynes Bridge Middle School Governance Council
Date: 8/26/25
Time: 4:30 PM
Location: MS Teams
Community Member; Kimberly Lipscomb, Teacher; Lane Foster, Teacher
SGC Members Absent: Iliriana Domi and Sue Ellen Brown
Absent: Iliriana Domi and Sue Ellen Brown
Action Items Approved: 8/26/25 Agenda, 5/6/25 Meeting Minutes, Approve Sue Ellen Brown as Community Member, New Officers (Louis Erste, Chair; Katherine Koetter, Vice Chair; Sue Ellen Brown, Parliamentarian), Committee Assignments (Lane Foster as Budget and Finance Committee Chair and Kimberly Lipscomb, Reham Beshr, and Lauren Malekebu as members; Katherine Koetter as Outreach and Communication Committee Chair and Jone Cross, Sue Ellen Brown, and Loren Akin as members; and Louis Erste as Principal Selection Committee
Chair and Kimberly Lipscomb and Loren Akin as members), Superintendent’s Advisory Council and Cross Council Representatives (Katherine Koetter and Jone Cross), 9/26/25 for September SGC Meeting, Charter funds (Delta Math, Teacher Supply Room, Field Trip Transportation).
Informational Items: 25-26 Strategic Planning, Shifts in District and School Practices, Charter Funds, Upcoming School Events, Training Requirements for members.
Minutes
School Governance Council August 2025 Meeting Minutes
School: Haynes Bridge Middle School
Date: August 26, 2025
Time: 4:30 p.m.
Location: Virtual via Microsoft TEAMS
SGC Members Present: Louis Erste (Chair), Parent/Guardian | Katherine Koetter (Vice-Chair), Parent/Guardian | Loren Akin (Parent/Guardian | Reham Beshr, Appointed Staff | Jone Cross, Community Member | Kimberly Lipscomb, Teacher | Lane Foster, Teacher | Lauren Malekebu, HBMS Principal, Ex Officio
SGC Members Absent: Iliriana Domi and Sue Ellen Brown
4:30 p.m. Call to Order (Principal)
Quorum of seven voting members present
Meeting called to order at 4:34 p.m.
4:32 p.m. Action Item Approve Agenda (Principal)
Moved Jone Cross
Seconded Kimberly Lipscomb
Vote 7-0
4:34 p.m. Action Item Approve May 6, 2025 Meeting Minutes (Principal)
Moved Kimberly Lipscomb
Seconded Jone Cross
Vote 7-0
4:36 p.m. Discussion Item Welcome and Member Introductions (All Members)
4:40 p.m. Action Item Approve Sue Ellen Brown as Community Member (Principal)
Moved Katherine Koetter
Seconded Jone Cross
Vote 7-0
4:43 p.m. Action Item Elect New Officers (Chair, Vice Chair, Parliamentarian) (Principal, Chair)
Approve Nomination of Louis Erste as Chair
Moved Katherine Koetter
Seconded Jone Cross
Vote 7-0
Approve Nomination of Katherine Koetter as Vice-Chair
Moved Jone Cross
Seconded Kimberly Lipscomb
Vote 7-0
Approve Nomination of Sue Ellen Brown as Parliamentarian
Moved Loren Akin
Seconded Katherine Koetter
Vote 7-0
4:50 p.m. Action Item Staff Standing Committees (Budget and Finance,
Outreach and Communication, Principal Selection) (Chair)
Approve Lane Foster as Budget and Finance Committee Chair and Kimberly Lipscomb, Reham Beshr, and Lauren Malekebu as members; Katherine Koetter as Outreach and Communication Committee Chair and Jone Cross, Sue Ellen Brown, and Loren Akin as members; and Louis Erste as Principal Selection Committee Chair and Kimberly Lipscomb and Loren Akin as members
Moved Kimberly Lipscomb
Seconded Jone Cross
Vote 7-0
4:55 p.m. Action Item Select Representative for Superintendent’s Parent/
Community Advisory Council and Cross Council
Representatives (Chair)
Approve Katherine Koetter and Jone Cross as Superintendent’s Parent/
Community Advisory Council and Cross Council Representatives
Moved Kimberly Lipscomb
Seconded Jone Cross
Vote 7-0
5:05 p.m. Action Item Determine Meeting Schedule for SY25-26 (Parliamentarian)
Approve September 16 at 4:30 p.m. as the next meeting date
Moved Kimberly Lipscomb
Seconded Jone Cross
Vote 7-0
5:10 p.m. Discussion Item Strategic Planning (Principal)
5:15 p.m. Information Item Principal’s Update (Principal)
· Potential School Staffing Changes
o None
· Shifts in District Policy or School Practices
o Schedule A/B/C Days
o Cell phone policy
o Backpacks
o Lockers
· Charter Funds
· Upcoming School Events
o Back to School Bash
o Curriculum Night
· Training Requirements for All Members (Canvas)
5:20 p.m. Action Item Charter Funds (Chair)
Approve $18,900 of the $30,000 for:
· Delta Math $ 1,400
· Supplies for Teacher Supply Room 10,000
· Field Trip Transportation 7,500
Moved Kimberly Lipscomb
Seconded Jone Cross
Vote 7-0
5:25 p.m. Discussion Item Draft September Meeting Agenda (All Members)
· Strategic Planning
· SGC Meeting Schedule October 2025 to May 2026
· Charter Funds follow-up including teacher supplies
· Sue Ellen Brown introduction
5:30 p.m. Action Item Meeting Adjournment (Chair)
Moved Katherine Koetter
Seconded Kimberly Lipscomb
Vote 7-0
September
Agenda
School Governance Council September 2025 Meeting Agenda
School: Haynes Bridge Middle School
Date: September 16, 2025
Time: 4:30 p.m.
Location: Virtual
TEAMS Link: Join the meeting now
SGC Members: Louis Erste (Chair), Parent/Guardian | Katherine Koetter (Vice-Chair), Parent/Guardian | Loren Akin (Parent/Guardian | Reham Beshr, Appointed Staff | Iliriana Domi, Teacher | Jone Cross, Community Member | Sue Ellen Brown, Community Member | Kimberly Lipscomb, Teacher | Lane Foster, Teacher | Lauren Malekebu, HBMS Principal, Ex Officio
4:30 p.m. Call to Order (Chair)
4:32 p.m. Action Item Approve Agenda (Chair)
4:34 p.m. Action Item Approve August 26, 2025 Meeting Minutes (Chair)
4:36 p.m. Discussion Item Member Introductions (All Members)
4:40 p.m. Action Item Approve Sue Ellen Brown as Community Member (Chair)
4:45 p.m. Action Item Determine Meeting Schedule for SY25-26 (Parliamentarian)
4:50 p.m. Discussion Item SGC Council Development Opportunities
(In Person Officer Training and Cross Council) * (All Members)
4:53 p.m. Discussion Item Determine SY25-26 Council Norms (All Members)
4:58 p.m. Discussion Item Review SGC Website for Compliance (All Members)
5:05 p.m. Discussion Item Review 2024 Council Self-Assessment and
Create Initiatives** (All Members)
5:10 p.m. Action Item Approve Strategic Plan*** (see notes on page 3) (All Members)
5:15 p.m. Information Item Principal’s Update (Principal)
· Upcoming School Events
· Charter Funds
5:20 p.m. Discussion Item Charter Fund Proposals (All Members)
5:25 p.m. Action Item Approve Charter Fund Budget (Chair)
5:28 p.m. Discussion Item Draft October Meeting Agenda (All Members)
5:30 p.m. Action Item Meeting Adjournment (Chair)
Meeting Norms: Silence phones, be respectful of others’ opinions, work for the good of all students
Notes and Reminders
* SGC Council Development Opportunities
SGC Essential Training
Our comprehensive SGC training course is essential for understanding the vital roles and responsibilities within the School Governance Council. This training is designed to equip members with knowledge about the SGC's core structure and key processes for successful school governance.
Login Instructions for Canvas:
1. Open your browser and go to fultonschools.instructure.com.
2. Click "employee log in" and sign in with your Microsoft account.
3. Complete authentication and follow the prompts to reduce sign-in requests.
4. Once logged in, find the School Governance Essential Training listed under courses.
Requirements:
· All SGC members must complete all three modules by the end of August 2025.
· We suggest completing the training prior to your initial SGC meeting if possible.
2025 In Person Officer Training
All SGC Officers (Council Chairs, Vice-Chairs, and Parliamentarians) are required to complete Officer Training (unless completed in previous years). Please note that this will be a more in depth, hands-on training for newly elected officers. This is different from the Officer Training Module found in the Canvas Training.
Click below to register to attend one of the sessions.
In-Person Officer Training Sign Up Genius
Fall 2025 Cross Council Events
The Governance & Flexibility Team is excited to invite all School Governance Councils to our Fall Cross Council events—two engaging mornings designed to connect, collaborate, and inspire.
Dates & Locations
· Monday, September 29 | South Learning Center | 9:00 a.m.–12:00 p.m.
· Friday, October 3 | North Learning Center | 9:00 a.m.–12:00 p.m.
These sessions are a unique opportunity for SGC members to learn from district leaders, the Governance & Flexibility Team, and each other. They bring together councils from across the district, creating space for collaboration within feeder patterns and across grade bands.
This year’s theme centers on three key pillars:
· Teamwork – Kicking off the governance year with energy and excitement for our shared work
· Integrity – Defining our goals and committing to action within our schools
· Accountability – Monitoring strategic priorities and sharing progress with our stakeholders
We are asking each school to send at least one representative to one of the two events (both sessions will cover the same material). Once every school has a representative registered, we will open additional spots for other members who would like to join.
Register now via our Sign-up Genius link to secure your spot and join us in shaping another successful year of governance in Fulton County Schools.
2025 Fall Cross Council Sign Up Link
** SY25-26 Council Initiatives
Begin discussions to determine the focus of the council’s upcoming work. Lean on your school’s Semester Action Plan to ensure the work of the council is aligned with the goals and initiatives being targeted by the school leaders. Task the council with prioritizing 1 – 2 initiatives the SGC could lead or support throughout the year.
***Strategic Planning
August is the start of an important and exciting time for our School Governance Councils. Each year, councils work alongside their principal and school community to create a School Strategic Action Plan. This plan serves as a roadmap for the year ahead and focuses on the priorities that will have the greatest impact on student success.
This month, SGCs should begin conversations about their 2025–26 plan. These discussions are a chance to celebrate what is working well, identify areas for growth, and set clear goals that will guide the work of both the school and the council.
In September, councils will finalize their plan and take a formal vote to approve it. Principals will then submit the approved plan by September 30 using the online Strategic Action Plan form. All planning tools, including the form, metric definitions, drafting documents, and optional project planning templates, are available on the Charter System website Resources page.
In October, Zone Superintendents will review and approve each plan. Once approved, these plans should remain at the heart of SGC meetings, guiding decision making, tracking progress, and engaging the school community in the work ahead.
The strategic planning process is more than a requirement. It is an opportunity for councils to lead with purpose and to make a meaningful difference for their schools.
VAF/Programmatic Updates
All flexibility and programming submissions are due from schools by September 30 and can be completed using the VAF/Programming Form located on the Charter System Website Flexibility page.
Schools should use the form to submit the following:
· New Value-Added Flexibility Requests – Use the form to request any new flexibilities for the 2026–27 school year.
· Updates on Current Flexibilities – All schools approved for value-added flexibilities since 2021 must submit an implementation update. If your school has multiple approved flexibilities, you may select them from the dropdown in the form and submit a single update on overall progress. A separate update for each flexibility is not required.
· Magnet Program Updates/Requests – This includes requests for new magnet programs, updates on all current magnet programs, and notices of sunsetting or discontinuing magnet programs. All schools with magnet programs must submit an update for each program. Schools with multiple magnet programs will need to complete multiple forms.
All submissions require School Governance Council approval and a 30-day public comment period. Instructions for managing the public comment process are available on the Charter System Website.
Schools wishing to opt-in to one of the four district preapproved waivers should complete the short Opt-In Notice of Adoption form and follow the linked instructions.
Please contact the Governance & Flexibility Team with any questions or to request additional support.
Summary
Date: 9/16/25
Time: 4:30 PM
Location: MS Teams
SGC Members: Lauren Malekebu (Principal), Attendees: Louis Erste (Chair, Parent), Katherine Koetter (Vice-Chair, Parent), Sue Ellen Brown (Parliamentarian, Community Member), Loren Akin (Parent), Reham Beshr (Staff), Iliriana Domi (Teacher), Jone Cross (Community Member), Kimberly Lipscomb (Teacher)
Excused: Lane Foster (Teacher).
Action Items Approved: 9/16/2025 Agenda, 08/26/25 Meeting Minutes, Sue Ellen Brown as Community Member for SGC, 24-25 Council Norms, 25-26 Strategic Plan
Informational Items: SGC development opportunities, drafting of 25-26 Community Engagement Plan, Back to school bash, Delta Math, items for next meeting: website compliance, 2024 Council Self-Assessment, finalization of meeting schedule.
Minutes
Virtual Meeting via Microsoft TEAMS
The School Governance Council convened at 4:30 p.m. and the meeting was called to order at 4:32 p.m. by Chair Louis Erste on Tuesday, September 16, 2025.
Attendees: Louis Erste (Chair, Parent), Katherine Koetter (Vice-Chair, Parent), Sue Ellen Brown (Parliamentarian, Community Member), Loren Akin (Parent), Reham Beshr (Staff), Iliriana Domi (Teacher), Jone Cross (Community Member), Kimberly Lipscomb (Teacher), Lauren Malekebu (HBMS Principal, Ex Officio). Excused: Lane Foster (Teacher).
At 4:33 p.m., a motion was made by Ms. Akin with a second by Ms. Koetter, and a unanimous affirmative vote was given, to approve the agenda as submitted.
At 4:34 p.m., a motion was made by Ms. Koetter with a second by Ms. Cross, and a unanimous affirmative vote was given, to approve the August 26, 2025 Meeting Minutes as submitted.
At 4:35 p.m., all SGC members introduced themselves.
At 4:40 p.m., a motion was made by Ms. Koetter with a second by Ms. Akin, and a unanimous affirmative vote was given, to approve the appointment by Ms. Malekebu of Sue Ellen Brown as Community Member.
At 4:45 p.m., Mr. Erste informed the SGC that he had emailed a chart of possible times and days of the week for future meetings. He asked that members return their availability by the next day so that he could work with Ms. Malekebu to determine the best times for the SGC’s remaining meetings of the 2025-2026 school year.
At 4:47 p.m., Mr. Erste informed the SGC about SGC Development Opportunities, including In-Person Officer Training and Cross Council information for applicable members. Jone Cross and Katherine Koetter plan to attend the Cross Council event on October 3.
At 4:50 p.m., Mr. Erste led a discussion about SY25-26 Council Norms and the SGC agreed that silencing phones, being respectful of other people’s opinions, and working for the good of all students were the basis for successful SGC meetings.
At 4:53 p.m., Mr. Erste announced the need for a compliance review of the SGC’s website. Ms. Brown agreed to conduct this review and report back to the SGC at the October 2025 meeting.
At 4:55 p.m., Mr. Erste presented the need for the SGC to review the results of the 2024 Council Self-Assessment. Ms. Brown agreed to ask Fulton County Schools’ Governance & Flexibility Facilitator Katie Lawson for the self-assessment results. The SGC will review the results prior to or at the October SGC meeting.
At 4:58 p.m., Mr. Erste introduced the need to create SGC Initiatives for the 2025-26 school year and the need to align them with the 2025-26 Strategic Plan. Prior year initiatives included providing a new speaker system for the school auditorium (2023-24) and a classroom supply room for teachers (2024-25). He then asked Ms. Malekebu to present information on the development of the school’s Strategic Plan as background information for the SGC’s consideration of its 2025-26 initiatives.
At 5:00 p.m., Ms. Malekebu presented the current draft of the Strategic Plan. She explained that the plan is being developed using data from FCS and HBMS as well as teacher feedback. Among the goals included in the draft are Reading Proficiency, Attendance, and Staff Satisfaction. She also reminded the SGC that creation and implementation of a 2025-26 School-Community Engagement Plan was set as a goal at the May 2025 SGC meeting.
At 5:15 p.m., a motion was made by Ms. Koetter with a second by Ms. Cross, and a unanimous affirmative vote was given, to approve the Strategic Plan as presented by Ms. Malekebu.
At 5:17 p.m., Ms. Malekebu presented the Principal’s Update, including information on the success of the Back to School Bash and its positive impact on bringing together the Haynes Bridge Middle School families, faculty, and staff. Ms. Malekebu thanked Ms. Cross for bringing in the community to serve food, which helped make the night a success. Ms. Malekebu also reported on her presentation to the faculty of the new teacher’s classroom supply closet created by the SGC. She then reported that the purchase of the Delta Math program the SGC voted to fund with charter funds had been initiated, and that the eight-grade students are working on a presentation about their preferred field trip for which the SGC voted to fund transportation.
At 5:23, Mr. Erste asked the SGC if it was acceptable to hold decisions on budgeting the remaining $11,000 of Charter Funds until the Outreach and Communication Committee drafted the 2025-26 School-Community Engagement Plan in case any components of the plan required funding. The SGC agreed to this approach.
At 5:24, Mr. Erste listed the items pending for inclusion on the October SGC Meeting Agenda, including the finalization of the SGC’s meeting schedule, and an update by the Outreach and Communication Committee on the draft 2025-26 School-Community Engagement Plan including plans to convene meetings with parents/guardians, faculty/staff, and community members to gather information on things liked about HBMS and what is needed for them to feel supported and connected so that HBMS students know they are supported.
At 5:25 p.m., a motion was made by Ms. Cross with a second by Ms. Koetter, and a unanimous affirmative vote was given, to adjourn the meeting.
October
Agenda
School Governance Council October 2025 Meeting Agenda
School: Haynes Bridge Middle School
Date: October 21, 2025
Time: 4:30 p.m.
Location: Virtual
TEAMS Link: Join the meeting now
SGC Members: Louis Erste (Chair), Parent/Guardian | Katherine Koetter (Vice-Chair), Parent/Guardian | Sue Ellen Brown (Parliamentarian), Community Member | Loren Akin, Parent/Guardian | Reham Beshr, Appointed Staff | Jone Cross, Community Member | Iliriana Domi, Teacher | Lane Foster, Teacher | Kimberly Lipscomb, Teacher | Lauren Malekebu, HBMS Principal, Ex Officio
4:30 p.m. Call to Order (Chair)
4:32 p.m. Action Item Approve Agenda (Chair)
4:34 p.m. Action Item Approve September 16, 2025 Meeting Minutes (Chair)
4:36 p.m. Action Item Adopt Meeting Schedule for SY25-26 (Parliamentarian)
4:40 p.m. Discussion Item Review 2025-2026 SGC Initiatives* (All Members)
4:45 p.m. Discussion Item Review SGC Website for Compliance** (All Members)
4:50 p.m. Discussion Item Debrief Fall Cross Council Meeting (All Members)
4:55 p.m. Discussion Item Review 2024-25 Council Self-Assessment (All Members)
5:00 p.m. Public Comment
5:05 p.m. Discussion Item Strategic Plan Update/Review (All Members)
5:10 p.m. Discussion Item Charter Fund Spending Proposals (All Members)
5:10 p.m. Action Item Approve Charter Fund Spending Proposals (All Members)
5:15 p.m. Information Item Principal’s Update (Principal)
5:25 p.m. Discussion Item Draft November Meeting Agenda (All Members)
5:30 p.m. Action Item Meeting Adjournment (Chair)
Meeting Norms: Silence phones, be respectful of others’ opinions, work for the good of all students
Notes and Reminders
* SY25-26 Council Initiatives
Continue discussions to determine the focus of the council’s upcoming work. Lean on your school’s Semester Action Plan to ensure the work of the council is aligned with the goals and initiatives being targeted by the school leaders. Task the council with prioritizing 1 – 2 initiatives the SGC could lead or support throughout the year.
** SGC Website Audits
Each school year, the Governance & Flexibility Team periodically performs website audits to ensure all School Governance Councils throughout the district are in compliance with Georgia Open Records and Meetings laws. These audits require councils to post information related, but not limited to the following:
· Date, Time, Place/Access Instructions for all Meetings
· Council Documentation (Minutes, Agendas, Summaries of Action)
· Council Roster, Term-End Dates, FCS E-mail Addresses
· Officer and Committee Information
The Governance & Flexibility Team will be completing website audits for all schools at the end of the month. For a list of SGC website requirements, please review the SGC Website Audit Form.
Summary
Date: 10/21/25
Time: 4:30 PM
Location: MS Teams
SGC Members: Louis Erste (Chair), Parent/Guardian | Katherine Koetter (Vice-Chair), Parent/Guardian | Sue Ellen Brown (Parliamentarian), Community Member | Loren Akin, Parent/Guardian | Reham Beshr, Appointed Staff | Jone Cross, Community Member | Iliriana Domi, Teacher | Lane Foster, Teacher | Kimberly Lipscomb, Teacher | Lauren Malekebu, HBMS Principal, Ex Officio | Katie Lawsom, SGC Facilitator, Fulton County School District
Action Items Approved: 10/21/2025 Agenda, 9/16/25 Meeting Minutes, 25-26 Meeting Schedule, $1,000 towards Pathways to Life, $1,000 for Safety Kits, Funds for a Poster Maker through the Supply Closet Budget
Informational Items: Parent Perception Survey (Outreach and Communications Committee), SGC Website Compliance, Fall Cross Council Meeting, 2024-2025 Council Self-Assessment, Strategic Plan Update, Charter Fund Spending Proposals, Principal’s Update, Draft Agenda for 11/18.
Minutes
Minutes of the Haynes Bridge Middle School
School Governance Council Meeting
Virtual Meeting via Microsoft TEAMS
The School Governance Council convened at 4:30 p.m. and the meeting was called to order at 4:32 p.m. by Chair Louis Erste on Tuesday, October 21, 2025.
Attendees: Louis Erste (Chair), Parent/Guardian | Katherine Koetter (Vice-Chair), Parent/Guardian | Sue Ellen Brown (Parliamentarian), Community Member | Loren Akin, Parent/Guardian* | Jone Cross, Community Member | Kimberly Lipscomb, Teacher | Lauren Malekebu, HBMS Principal, Ex Officio | Katie Lawson (SGC Facilitator, Fulton County School District). Excused: Iliriana Domi, Teacher | Reham Beshr, Appointed Staff
At 4:33 p.m., a motion was made by Kimberly Lipscomb with a second by Katherine Koetter, and a unanimous affirmative vote was given, to approve the agenda as submitted.
At 4:34 p.m., a motion was made by Jone Cross with a second by Kimberly Lipscomb, and a unanimous affirmative vote was given, to approve the September 16, 2025 Meeting Minutes as submitted.
At 4:36 P.M., Mr. Erste requested the SGC’s approval of the meeting schedule for the remainder of the school year. The meetings will be held at 4:30 p.m. on the third Tuesday of every month: 11/18/2025, 12/16/2025, 1/20/2026, 2/17/2026, 3/17/2026, 4/21/2026, and 5/19/2026. Mrs. Malekebu noted that 2/17/2026 was a professional development day for the staff and that having the meeting earlier than 4:30 would be possible. The Council agreed to consider an earlier meeting closer to that date.
At 4:39 p.m., a motion was made by Kimberly Lipscomb with a second by Jone Cross, and a unanimous affirmative vote was given, to approve the SGC’s 2025-26 meeting schedule.
At 4:40 p.m., Lauren Malekebu shared the results of the parent survey developed by Outreach and Communications Committee. The parent survey was developed to understand parent perceptions of Haynes Bridge Middle School and identify parents who were willing to serve on a panel for further engagement. A QR code link to the survey was presented to parents after the Haynes Bridge Band Performance and has been subsequently emailed to all Haynes Bridge MS parents, as well as being linked in school communications. Katherine Koetter was listed as a point of contact on the survey for further involvement and she reported that a couple of parents had emailed her to say they would be open to participating in a parent panel. Mrs. Koetter requested that Ms. Lawson or someone from her department facilitate a parent panel as a neutral party and Ms. Lawson said they would be happy to provide help.
At 4:45 p.m., Mrs. Brown presented a report on the compliance review of the SGC’s website. Most aspects of the website are compliant. To achieve compliance, all committee members must have a Fulton County School District e-mail address. Mrs. Brown’s email address is still in process, so the website is not fully compliant yet. Ms. Lawson explained that her compliance reviews are meant as a guide for the committee and are not meant to be punitive. The reviews reflect compliance in the moment that the website is observed.
At 4:50 p.m., Loren Akin left the meeting. At the beginning of the meeting, Mrs. Akin had written in the chat box that she was unable to stay until the end.
At 4:50 p.m., Mrs. Koetter debriefed the committee on the Fall Cross Council Meeting. She said it was a great opportunity to talk with other SGC members across the county and hear what is working well in other schools. Ms. Lawson also shared some of the information discussed at the meeting.
At 4:55 P.M., Mr. Erste presented the results of the 2024 Council Self-Assessment. He led the committee through the results and explained that the assessment was taken by the Council at the end of the previous school year.
At 5:00 p.m., Mr. Erste noted that the floor was open for public comment, but no members of the public were in attendance.
At 5:05 P.M., Ms. Koetter and Mrs. Malekebu updated the Council on the creation and implementation of the 2025-26 School-Community Engagement Plan.
At 5:10 p.m., Mrs. Malekebu submitted requests for Charter Funds. $1,000 is requested for Pathways to Life. This is an organization that has provided support to warn kids of the dangers of vaping. The school has used this counseling service in the past as an alternative to ISS. $1,000 is requested to update safety kits (Stop the Bleed Kits) throughout the school. Mrs. Malekebu is also requesting to update the poster machine at Haynes Bridge. Mr. Erste suggested that the Supply Closet budget be used for this item as the currently budgeted funds have not been needed yet to replenish supplies.
At 5:14 p.m., a motion was made by Kimberly Lipscomb with a second by Sue Ellen Brown, and a unanimous affirmative vote was given, to approve use of $2,000 for Pathways to Life and safety kits, and for a poster board maker to be bought using funds previously approved for the Supply Closet.
At 5:15 P.M., Ms. Malekebu presented the Principal’s Update, including information on the faculty’s use of the new teacher’s classroom supply closet.
At 5:20 P.M., Mr. Erste listed the items pending for inclusion on the November SGC Meeting Agenda, including updating the SGC pictures on the bulletin board at Haynes Bridge MS.
At 5:25 P.M., a motion was made by Jone Cross with a second by Katherine Koetter, and a unanimous affirmative vote was given, to adjourn the meeting.